EDGEWATER EAST COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS FOR CROSS PRAIRIE PARKWAY NORTH (CPP-N) FRAMEWORK ROADWAY, PHASE 1
LANDSCAPE AND IRRIGATION WORK AND NOTICE OF PUBLIC MEETING TO OPEN PROPOSALS
Osceola County, Florida
The Edgewater East Community Development District (District) hereby requests proposals from firms to provide labor, materials, equipment, and construction services necessary for the Districts CPP-N Framework Roadway, Phase 1, Landscape and Irrigation Installation Work (Project). The Project includes Phase 1 - Landscape and Irrigation Work for the District, including but not limited to, site preparation, material procurement, installation and maintenance required until final acceptance including a written guarantee of survivability of all plant material for a period of one (1) year from date of completion, including installation within approximately 0.5 mile of Framework Roadway extending north from existing Clay Whaley Road within the Crossprairie / Edgewater East community. The Project is more particularly described in the project specification package (Project Specification Package), which includes the plans and specifications for the Project prepared by GAI Consultants, Inc. (Engineer of Record) and distributed by Hanson, Walter & Associates, Inc. (District Engineer). The District is a special purpose unit of local government established under Chapter 190, Florida Statutes, for the purpose of financing, acquiring, constructing, installing, operating, and maintaining community infrastructure improvements for the community of Edgewater.
To be eligible to submit a proposal, and in addition to any other requirements set forth in the Project Specification Package, an interested firm must hold all required local, state and federal licenses in good standing and be authorized to do business in Osceola County and the State of Florida. TIME IS OF THE ESSENCE WITH RESPECT TO THE PROJECT.
The Project Specification Package, consisting of the instructions to proposers, contract, proposal form, forms of agreement, technical specifications, plans/blueprints, and other materials, will be available from the District Engineer beginning March 23, 2026, at 9:00 a.m. (EST) (hard copies are not available). The Project Specification Package retrieval process will be as follows:
1. Email the District Engineer at
[email protected] [
[email protected]], Include in the subject line: Request Edgewater East CDD CPP-N Framework Roadway, Phase 1 - Landscape and Irrigation Work Project Specification Package
2. Bidder will receive two emails, one from the District Engineer confirming receipt of the request and the other from the One Drive titled Edgewater East CPP-N Framework Roadway, Phase 1, LANDSCAPE AND IRRIGATION WORK containing access instructions. (check your junk mail if not received).
3. Open the email from One Drive and follow instructions to retrieve the Project Specification Package.
For questions regarding the procedures to retrieve the Project Specification Package, please call the District Engineer at (407) 847-9433. Please note that phone inquiries are limited to procedural assistance requesting or retrieving the Project Specification Package; any substantive questions regarding the Project Specification Package or the Project must be submitted in writing as noted herein.
The District reserves the right in its sole discretion to make changes to the Project Specification Package up until the time of the bid opening, and to provide notice of such changes only to those proposers who have indicated their intent to bid by attending the pre-proposal conference (described herein) and registering at that meeting.
There will be a non-mandatory pre-proposal conference on April 2, 2026, at 2:00 p.m. (EST). All interested parties are encouraged to submit questions and comments related to the pre-proposal conference to the District Engineer in advance at
[email protected] [
[email protected]], to facilitate consideration of such questions and comments during the meeting.
Firms desiring to provide services for this Project must submit one (1) original and one (1) electronic copy (PDF format, Schedule of values in an Microsoft Excel and PDF format, all documents included on a USB flash drive) of the required proposal no later than April 23, 2026 at 11:00 a.m. (EST), at the District Engineers Office, Hanson, Walter & Associates, Inc., 8 Broadway, Suite 104, Kissimmee, Florida 34741 (District Engineers Office) (or at an alternative location to be determined and announced). Bids received after that time will not be considered. Additionally, each Proposer shall supply a bid bond, or cashier's check, made payable to the District and in the sum equal to five percent (5%) of the total amount of the bid with its proposal. Proposals shall be in the form provided in the Project Specification Package and submitted in a sealed envelope, marked with a notation RESPONSE TO PROPOSAL FOR EDGEWATER EAST COMMUNITY DEVELOPMENT DISTRICT CPP-N FRAMEWORK ROADWAY, PHASE 1 - LANDSCAPE AND IRRIGATION WORK. The District reserves the right to return unopened to the proposer any proposals received after the time and date stipulated above. Each proposal shall remain binding for a minimum of ninety (90) days after the proposal opening.
Proposals will be evaluated in accordance with the criteria included in the Project Specification Package. The District reserves the right to reject any and all proposals, make modifications to the work, award the contract in whole or in part with or without cause, and waive minor or technical irregularities in any proposal, as it deems appropriate, and if the District determines in its discretion that it is in the Districts best interests to do so. Any protest of the Project Specification Package, including, but not limited to the terms and specifications, must be filed with the District within 72 calendar hours (excluding Saturdays, Sundays and state holidays) of March 23, 2026 at 5:00 p.m. (EST), together with a protest bond in a form acceptable to the District and in the amount of one percent (1%) of the anticipated contract amount as determined by the District Engineer as Ten Thousand Dollars ($10,000.00). In the event the protest is successful, the protest bond shall be refunded to the protestor. In the event the protest is unsuccessful, the protest bond shall be applied towards the Districts costs, expenses and attorneys fees associated with hearing and defending the protest. Failure to timely file a protest, or failure to timely post a protest bond, will result in a waiver of proceedings under Chapter 190, Florida Statutes, and other laws. Additional requirements for filing a protest can be found in the Districts Rules of Procedure, which are available upon request.
The successful proposer will be required upon award to furnish a payment and performance bond for one hundred percent (100%) of the value of the contract (as described in the Project Specification Package), with a surety acceptable to the District, and in accordance with Section 255.05, Florida Statutes.
A. NOTICE OF SPECIAL MEETING TO OPEN PROPOSALS
Pursuant to Section 255.0518, Florida Statutes, the proposals will be publicly opened at a special meeting of the District to be held on April 23, 2026, at 11:00 a.m. (EST) at the District Engineers Office. The purpose of the special meeting will be to announce the names of the proposers and pricing. No decisions of the Districts Board of Supervisors (Board) will be made at that time. A copy of the agenda for the meeting can be obtained from Shawn Hindle, P.E., District Engineer, at
[email protected] [
[email protected]].
It is anticipated that the special meeting will be held in person at the District Engineers Office, Hanson, Walter & Associates, Inc., 8 Broadway, Suite 104, Kissimmee, Florida 34741. Information about how the meeting will occur, assistance connecting to the meeting, or arranging further accommodations for participation, and an electronic copy of the agenda may be obtained by contacting the District Manager at 561-571-0010, or by emailing
[email protected] [
[email protected]].
The meeting is open to the public and will be conducted in accordance with the provisions of Florida law. If held in person, there may be occasions when one or more Board Supervisors or staff members will participate by telephone. At the above location will be present a speaker telephone so that any Board Supervisor or staff member can attend the meeting and be fully informed of the discussions taking place either in person or by telephone communication. The meeting may be continued in progress without additional notice to the time, date, and location stated on the record.
Any person requiring special accommodation to participate in this meeting is asked to advise the District Managers Office at 561-571-0010, at least 48 hours before the meetings. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1- 800-955-8770 (Voice), for aid in contacting the District Managers Office.
Any and all questions relative to this Request for Proposals, the Project or the special meeting shall be directed in writing by e-mail only to Shawn Hindle, P.E., District Engineer, at
[email protected] [
[email protected]], with e-mail copies to Craig Wrathell, District Manager, at
[email protected] [
[email protected]], and Michael Eckert, District Counsel, at
[email protected] [
[email protected]]. No phone inquiries please.
Shawn Hindle, P.E.
March 19, 2026